Charter Bus Rentals Alexandria, Virginia

The cost of a charter bus rental in Alexandria typically ranges from $1,100 to $4,000 or more, depending on the size of the vehicle, duration of the trip, time of year, and specific routing. Minibuses (18–28 passengers) generally cost $1,100–$2,500 per day, while full-size charter buses (up to 56 passengers) run $1,800–$4,000+ per day. Local trips are often billed hourly (with a 4–5-hour minimum), while longer or multi-day trips are charged by the day or by the mile. Busy seasons—spring and fall—see higher rates due to school and event demand. For the most accurate pricing, call Charter Bus Rental Alexandria at 571-877-8570 with your exact itinerary.

Here are some sample price quotes to help you budget for your Alexandria bus rental:

• A private school books a 56-passenger charter bus from Alexandria to the National Zoo in DC for a field trip. The driver waits 4 hours and brings them back. Total: $1,950.
• A wedding party rents a 25-passenger minibus for 6 hours to shuttle guests between hotels in Old Town and a venue in Del Ray. Total: $1,650.
• A corporate group hires a 56-passenger bus for a round trip from Alexandria to a conference in Baltimore. Total: $2,900.
• A sports team needs a 20-passenger minibus for a one-way trip from T.C. Williams High School to a tournament in Arlington. Total: $1,300.

Remember, these are just estimates. Get an exact quote by calling our team at 571-877-8570!

Several factors influence the cost of renting a charter bus in Alexandria:

• Type and size of bus: Larger buses with more amenities cost more than smaller, standard models.
• Trip duration and distance: Longer trips covering more miles increase the price.
• Time of year: Spring and fall are peak seasons due to school and event travel, driving up rates.
• Pick-up and drop-off locations: If the bus must travel empty (deadhead) to or from a remote location, it adds to the cost.
• Number of days/hours needed: Multi-day rentals incur higher fees, including driver lodging and per diem.
• Fuel prices: Fluctuations in fuel costs can impact the final price.
• Tolls, parking, and additional fees: Bridge tolls, parking permits, and other expenses may be added.
• Special requests: Custom amenities, branded wraps, or unique schedules can affect pricing.

Charter Bus Rental Alexandria is a top charter bus company in Alexandria because we offer flexible, reliable, and fully customized group transportation backed by the best customer service in the industry. We operate one of the largest and most diverse fleets in the region, with vehicles ranging from 18-passenger minibuses to 56-passenger motorcoaches available in Alexandria, Arlington, Fairfax, and anywhere your group needs to go. Our team is available 24/7 to provide instant quotes, answer questions, and support your trip from the first call to the final drop-off. We understand the unique challenges of traveling in and around Alexandria—including narrow Old Town streets, DC bridge restrictions, and NOVA traffic—and we use that expertise to plan smooth, efficient routes for every type of group. With us, you get modern buses equipped with the latest amenities, transparent pricing with no hidden fees, and a dedicated staff that goes above and beyond to make sure your trip is easy and stress-free. Just check out our reviews to see why so many schools, businesses, event planners, and families choose us again and again!

We serve a wide range of groups across Alexandria and the surrounding region, including:

• Schools and universities: Field trips, campus tours, athletic travel (e.g., TC Williams/“Titan” teams, St. Stephen’s & St. Agnes, Bishop Ireton, NOVA Community College)
• Corporate and government: Employee shuttles, training sessions, conferences, federal agency moves (USPTO, Mark Center, Pentagon, BRAC site)
• Weddings and social events: Guest transportation between venues, hotels, and receptions (Torpedo Factory, Carlyle House, Belle Haven Country Club)
• Sports teams and fans: Game-day travel for amateur, club, and professional teams (Patsy T. Mink Fields, GW Parkway leagues, away games to DC or Fairfax)
• Religious organizations: Retreats, choir tours, multi-site worship services (Alfred Street Baptist, Christ Church, Agudas Achim)
• Military and contractor groups: Base transfers, training exercises, contractor site visits (Fort Belvoir, Coast Guard TISCOM, DHS)
• Tourists and senior groups: Sightseeing trips to Old Town, Mount Vernon, DC monuments, regional casinos, or wine country

Charter Bus Rental Alexandria offers a full range of vehicles to suit any group size or budget:

• Minibuses: 18–35 seats, ideal for airport transfers, corporate shuttles, wedding parties, or small sports teams. Easy to maneuver in tight areas like Old Town or Del Ray.
• Full-size charter buses: Up to 56 seats, perfect for large groups, school trips, athletic travel, or multi-day excursions. Available with deluxe amenities.
• Sprinter vans: 10–15 seats, great for very small groups needing something more comfortable than a van but more economical than a bus.
• ADA-accessible buses: Available in multiple sizes, with wheelchair lifts and securement areas.

All vehicles are late-model, comfortable, and equipped with A/C, reclining seats, and PA systems as standard.

Most charter buses in Alexandria come standard with reclining seats, individual reading lights, powerful air conditioning, overhead parcel racks, and a public address (PA) system for group announcements. Larger buses (and some minibuses) feature flat-screen monitors with DVD players for movies or presentations, onboard Wi-Fi for internet access, and 110V/USB power outlets at each seat to keep devices charged. There’s typically a clean, fully enclosed restroom at the rear of the coach. Modern sound systems allow music playback via Bluetooth or AUX input. Luggage can be stowed in spacious undercarriage bays, while carry-on bags fit in overhead racks. Interior finishes are comfortable and easy to clean, with cloth or vinyl upholstery in neutral colors. Optional upgrades may include leatherette seating, forward-facing work tables, and custom branding on video screens.

Yes, most full-size charter buses (40–56 passengers) have a bathroom located at the rear of the coach. The restroom is compact but functional, with a toilet, hand sanitizer dispenser, and modesty door. It’s intended for emergency use or short visits between stops. Smaller minibuses (18–35 passengers) typically do not have a bathroom onboard due to space constraints. If having a restroom is important for your trip, be sure to request a full-size coach when booking.

Yes, almost all newer charter buses and many minibuses are equipped with power outlets. You’ll typically find either 110V AC outlets, USB ports, or a combination of both. On larger coaches, outlets are usually located at each seating row—sometimes one per seat, sometimes one per pair of seats. This makes it easy for passengers to keep phones, tablets, and even laptops charged during the trip. If having outlets at every seat is important to your group, just let your reservation specialist know when you book; they can confirm the exact setup on your bus. Older models may have fewer outlets, but most of the fleet has been upgraded to meet current traveler expectations.

Yes, most modern charter buses offer onboard Wi-Fi, including those available through Charter Bus Rental Alexandria in Alexandria. This amenity is standard on full-size coaches and is increasingly common on minibuses as well. The Wi-Fi connection allows passengers to browse the web, check email, and use social media during the trip. However, bandwidth may be limited, so streaming video or downloading large files can be slower than on a home or office network. If your group requires robust internet access—for example, for video conferencing or online presentations—let your reservation specialist know in advance. They can ensure your bus has the best available Wi-Fi package or recommend alternatives. Cellular coverage along your route may also affect connection quality in some areas. Overall, the onboard Wi-Fi is reliable for general use and keeps everyone connected while on the road.

Yes, all full-size charter buses and most larger minibuses have ample luggage space. Full-size coaches are equipped with undercarriage luggage bays that can hold large suitcases, equipment cases, or bulky items—similar to the baggage compartment on a commercial airplane. In addition, there are overhead parcel racks inside the passenger cabin for smaller bags, backpacks, or personal items. Minibuses typically have rear cargo areas or larger interior racks, though they may not accommodate as much luggage as a full-size coach. If your group is traveling with extra-large items—such as sports equipment, musical instruments, or display materials—just let your reservation specialist know when booking. They’ll make sure you have a vehicle with enough storage space for everything. As a general guideline, each passenger can bring one large suitcase plus a carry-on bag, but additional luggage can usually be accommodated with advance notice.

Charter buses in Alexandria can accommodate anywhere from 18 to 56 passengers, depending on the type of vehicle you choose. Minibuses typically seat between 18 and 35 passengers and are ideal for smaller groups or short-distance trips. Full-size charter buses, also known as motorcoaches, can seat up to 56 passengers and are best suited for large groups, such as school outings, corporate events, or sports teams traveling longer distances. If you have a group larger than 56 people, multiple buses can be arranged to travel together. When requesting a quote, provide an accurate headcount so the reservation specialist can recommend a vehicle that comfortably fits your entire group. There’s a vehicle size available for groups of nearly any size.

In Alexandria, you can park and load a charter bus at several convenient locations, but it’s important to follow local regulations and choose areas that can safely accommodate large vehicles. For groups visiting Old Town, there are designated motorcoach loading zones on the unit block of King Street (near Waterfront Park) and the 100 block of North Fairfax Street. Longer-term bus parking is available under the Woodrow Wilson Bridge at South Royal and Wolfe Streets, which is a short walk from the heart of Old Town. If you’re visiting the George Washington Masonic National Memorial, there are bus-friendly areas in the memorial’s surface lot. For groups using Metro, the Eisenhower Avenue station has space for bus pick-up and drop-off. Schools and large venues often have their own designated zones—check ahead with places like the Torpedo Factory, Carlyle area hotels, or event spaces in Del Ray. Always coordinate with your destination in advance to confirm the best spot for loading and unloading, especially if your route takes you through narrow or busy streets. Local authorities are familiar with charter bus operations and can provide guidance if you need additional options.

It’s best to book your charter bus rental as early as possible—ideally at least three to six months in advance, especially if your trip falls during a busy season. Spring and fall are peak times in Alexandria due to school field trips, sports events, and weddings, so availability can become limited quickly. Large events, multi-day trips, or bookings requiring multiple buses should be reserved even earlier to ensure you get the exact vehicles and amenities you need. While last-minute rentals are sometimes possible, booking early gives you the best selection and pricing. If you’re planning a trip during a less busy time of year, a few weeks’ notice may be sufficient, but more lead time is always better. Once you have your date, destination, and approximate headcount, go ahead and request a quote. You can always adjust the details later, but securing your reservation early will save you time, money, and stress.

Getting a quote for a charter bus rental in Alexandria is quick and easy with Charter Bus Rental Alexandria! Simply call our 24-hour team at 571-877-8570 or fill out the online quote form on our website. Provide details about your trip, including the date, pickup and drop-off locations, departure time, destination, group size, and any special requirements. The more information you provide, the more accurate your quote will be. Within minutes, you’ll receive a personalized quote tailored to your specific needs. If you have questions or need to make changes, our team is available 24/7 to assist you. Once you receive your quote, you can compare options, ask about different vehicle sizes or amenities, and decide what works best for your group. Booking a bus has never been easier!

Your charter bus quote includes the rental of the vehicle, driver’s wages, mileage, fuel, insurance, and standard amenities such as A/C, reclining seats, and onboard Wi-Fi. Tolls, parking fees, and additional driver expenses (like lodging for overnight trips) are typically not included and are billed separately. Optional add-ons such as extra luggage space, premium entertainment systems, or special seating arrangements can be included upon request. Taxes and any applicable surcharges are also itemized in the quote. There are no hidden fees—everything is clearly outlined so you know exactly what you’re paying for.

Booking a bus with Charter Bus Rental Alexandria is simple and straightforward. After you receive your quote, review the details and confirm that everything is correct. To reserve your vehicle, you’ll need to sign a rental agreement and pay a deposit, which can be done electronically. The remaining balance is usually due 30 days before your trip. Our team will stay in touch to finalize your itinerary, confirm pickup times and locations, and ensure that all of your needs are met. If you need to make changes or have special requests, just let us know. On the day of your trip, your bus will arrive on time and ready to go. We handle all the logistics so you can relax and enjoy the journey.

Yes, you can rent a charter bus for multiple days or even weeks at a time. Multi-day and overnight trips are common and can be customized to fit your itinerary. If your trip requires overnight stays, you’ll need to provide lodging for the driver, which can be arranged at the same hotel or nearby. Extended rentals are ideal for out-of-town events, multi-day tours, or long-distance travel. Just provide your itinerary when requesting a quote, and we’ll make sure your rental covers the entire duration of your trip.

Absolutely! We offer long-distance charter bus rentals to destinations across the East Coast and beyond. Whether you’re planning a trip to New York City, Boston, Atlanta, or anywhere in between, we can provide a comfortable and reliable vehicle for your journey. Long-distance trips are priced based on mileage and duration, with the same great amenities available on shorter routes. Our experienced drivers are trained for highway travel and adhere to all safety regulations. No destination is too far—just let us know where you’re headed, and we’ll take care of the rest.